Discover AdvBot, the new OCR from Deestree: revolutionizing incoming purchase order management

Discover AdvBot, Deestree's new OCR: revolutionizing incoming purchase order management

In a world where the digitization of processes is becoming a key factor in increasing efficiency and competitiveness, Deestree is taking a giant step forward with its new OCR (optical character recognition). Unlike traditional OCRs, designed primarily to process invoices, Deestree's OCR stands out for its unique ability to decipher incoming purchase orders, whatever their format (EDI, XML, PDF, etc.).
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But why do conventional OCRs fail in this area? And how does Deestree's innovation revolutionize the game?
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The limitations of traditional OCR for purchase orders

Conventional OCRs were developed to automate invoice processing. But a purchase order (PO) is far more complex than an invoice:

1. Product references
   Products ordered are often identified by buyer-specific references, which do not always correspond to the supplier's references in the customer's ERP. Simple automatic reading is not enough: these data must be interpreted and harmonized.
2. Product packaging
   Unlike an invoice, a BDC includes detailed information on packaging: products are ordered by the unit, by the parcel, or by the pallet. These subtleties must be correctly interpreted to avoid errors.
3. FRANCO conditions
   Purchase orders often include FRANCO conditions (minimum amount to qualify for free shipping). Detecting and analyzing these specificities requires a context-adding capability that traditional OCRs do not possess.

The three key innovations of AdvBot, Deestree's OCR solution

Deestree's expertise is based on three pillars that enable precise, automated management of purchase orders:

1. Adding context

Once a purchase order is scanned, Deestree OCR doesn't just read the data: it enriches it with context. For example:

• FRANCO context (specific amounts and thresholds)
• Type of buyer (key account, distributor, reseller, etc.)
• Customer's logistical particularities (including region, country, etc.)
• Expressed wishes (delivery date, special instructions, etc.)

This added context ensures that the BDC is clearly understood and unambiguously interpreted.

2. Data Pool integration

Deestree OCR is able to draw on a Data Pool (your product data, packaging, quantity scales, etc.) to detect and interpret product references with unrivalled accuracy. This enables :

• Optimal matching of customer and supplier part numbers
• Perfect understanding of the order unit (unit, parcel, pallet, etc.)
• Efficient management of coding variations

Based on this enriched data, OCR eliminates errors and optimizes order processing.

3. A collaborative Machine Learning engine

OCR's intelligence is enriched over time by Machine Learning. Human operators can validate and correct the information interpreted by the OCR, enabling it to continually improve. Result:

• Precision that increases with each order processed
• Significant reduction in long-term human intervention

An essential tool for SMEs and large corporations alike

Thanks to this unique combination of contextualization, Data Pool and Machine Learning, Deestree offers a robust and innovative solution for companies wishing to automate their purchase order management. The benefits are immediate:

• Time savings: less manual processing and fewer errors to correct
• Better collaboration: easier harmonization between buyers and suppliers
• Sales efficiency: orders processed quickly, without friction
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In short, AdvBot doesn't just read your purchase orders. It understands them.
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Ready to take your order management to the next level?

Contact us for a demonstration. In just 30 minutes, you'll (almost certainly) be convinced.

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