Order Entry Automation with Deestree (and a hefty dose of AI): Gain Efficiency and Accuracy

Process automation has become a major challenge for companies seeking to optimize their order management. Manual order entry is time-consuming, error-prone and unscalable. Today, artificial intelligence (AI) and solutions like Deestree are revolutionizing this process, enabling intelligent and efficient automation.
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Why automate order entry?
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1. Save time and improve productivity

Manual order processing often involves re-entering information from different channels (emails, PDF documents, online forms, etc.). This task mobilizes resources that could be allocated to higher value-added missions.

2. Reduce human error

Data entry errors can lead to delays, billing problems and customer dissatisfaction. Intelligent automation minimizes these risks by automatically capturing and validating information.

3. Improve customer experience

Faster, more accurate order processing ensures greater customer satisfaction, fewer disputes and increased customer loyalty.
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Deestree: An AI Solution for Order Entry Automation
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Deestree is an artificial intelligence-based solution that automates the collection, validation and integration of orders into management systems (ERP, CRM, WMS, etc.). Here's how it works:

1. Data Capture and Extraction

• Deestree uses advanced technologies such as optical character recognition (OCR) and natural language processing (NLP) to automatically extract information from documents (emails, purchase orders, invoices, etc.).
• AI identifies key fields (customer names, product references, quantities, prices, etc.) with greater accuracy than conventional systems.

2. Automatic data validation

• Extracted data is automatically checked and cross-referenced with existing databases.
• AI can detect inconsistencies and alert operators to anomalies (duplicate orders, part number errors, out-of-stock situations, etc.).
• AI can also enhance orders as required (application of special discounts, etc.).

3. Seamless integration with enterprise systems

• Once validated, orders are integrated directly into ERP and CRM systems via APIs, eliminating the need for manual re-entry. Our partnerships with market-leading solutions for SMEs, such as Sellsy or Sage, enable us to offer native connections.
• AI learns and adapts to company specifics to continuously improve order recognition and processing.
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The concrete benefits of automated data entry with Deestree
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Time savings: Order processing time reduced by 50-80%, so more time to sell.
‍Increased accuracy: Error rate divided by 10 thanks to automatic validation
‍Cost optimization: Fewer resources mobilized on data entry, more investment in customer relations
‍Scalability: Handling of higher order volumes without increasing headcount.

And it's very easy to set up: in 2 hours you're up and running
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You integrate your products on Deestree.
You integrate your first test customers.
You activate the ERP connector in Deestree, or configure the CSV or XML file that your ERP already knows how to ingest.
You send the first PDF or Email customer order form to Deestree, and the magic happens: the AI scans, checks and transcribes the order form.
All that's left to do is check and click on "Send to ERP".

This is the first order form in a long series to come!

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Conclusion

Automating order entry with AI and solutions like Deestree represents a strategic lever for companies wishing to gain efficiency, reduce errors and improve customer relations (freeing up time to do so). By replacing manual processes with intelligent, transparent management, you're one step closer to operational excellence.
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Ready to transform your order management with AI? Contact us for a personalized demo of Deestree! 🚀

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